Privacy Statement

Privacy Notice – Recruitment

Please read this Privacy Policy carefully. References in this Privacy Policy Statement to "we", "us" and "VVB" are to VVB Engineering (UK) Ltd and associated group of companies.

At VVB we are committed to maintaining your privacy. By accessing this website and submitting your information to us via this website, you are indicating that you have read, acknowledged and agreed to us processing your information for the purposes of a job application, as set out herein. If we make changes to this policy, we will notify you by updating this statement on our website.

The software we use for our recruitment is called Blue Octopus. This means that your personal data is processed by Blue Octopus on behalf of VVB, following the instructions VVB sets out.

The data we collect

• • Contact details such as name, title, address, telephone numbers and personal e-mail addresses
• • Evidence of your proof of right to work in the UK and /or immigration status
• • Diversity and equal opportunities monitoring information, this can include information about your race or ethnicity, religious beliefs, sexual orientation, disability and any other ‘protected characteristic’
• • Information about your health, including any medical needs or conditions
• • Evidence of qualifications and professional accreditations, for some positions
• • Any communications regarding your application
• • Details of your use of our recruitment tools and services, such as your candidate profile and alerts for vacancies
• • The status of your application and updates on how it moves forward

Processing of a Protected Characteristic

Personal data is defined as a ‘protected category’ when it reveals racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership.

We process this data when it’s necessary to report on diversity and inclusion applications.

Why we need your data

We need your data to enable us to move your application forward, to assess you against the selection criteria, to contact you regarding your application and to send you notifications for vacancies and job alerts.

How your personal information is collected

We usually collect your personal information when you enter it in on the job application, through third-party job advertisement websites, the careers website and at interview stage. These may include:

• • Personal information including contact details
• • Your CV
• • Evidence of proof of right to work in the UK
• • Diversity and Equal opportunities

Applications automatically declined

During the application process you may be asked eligibility questions. You won’t have to disclose sensitive information, and everyone still has an equal opportunity to apply. The system will automatically decline your application if you do not meet the eligibility criteria.

Data Sharing

Personal information you provide in the recruitment process is only available to VVB and Blue Octopus. If you are successfully recruited, we will upload your details to our HR system to raise the contract of employment. A separate privacy notice will then be issued to define how your data is handled and stored once you become an employee.

Blue Octopus is only able to access data by the instruction of VVB, and will only be for system updates.

Data Security

Third parties will only process your personal information on our instructions and where they have agreed to treat the information confidentially and to keep it secure.

VVB have processes, methodologies, technologies in place to preserve the confidentiality, integrity and availability of information. To prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we only give access to your personal information to those employees or contractors who are involved in the recruitment process.

Data Retention

We will only retain your personal information for as long as necessary to fulfil the purposes of the recruitment process. For documents supporting recruitment, application or selection the retention period is six months from most recent application or interview.

Queries

If you have queries on any of the following subjects, please contact recruitment@vvb-eng.com:

• • Queries on this Privacy Policy
• • Wish for your personal information to be removed
• • Feel your data has been compromised